Blog Archive

Blog posts for December 2016

Top 5 benefits of organizing information within your company

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We all get frustrated whenever we misplace our belongings and looking for them is a time and energy consuming effort that could have been avoided simply by being more organised. What happens if they are not personal belongings, what if we would talk about your work emails, presentation files or quarterly reports? The consequences of this lack of organisation would be catastrophic not only for you, but for the entire company.

How to avoid this type of hardship? The solution might seem obvious, yet often gets overlooked: organising information.

Its advantages are various and the top 5 most relevant benefits are:

Efficiency
The greatest advantage of organising information within a company is the efficiency of the resources. An organised professional will spend less time correcting mistakes, searching for information and fixing any clutter. The time saved means more time for doing productive things and more resources for other projects, therefore more money. Apart from the positive impact on time management, organising information will make it more comfortable for employees to share any information with each other, thus working better as a team.

Tracking progress
Of the company. Progressing is the aim of every business, but how can you measure it? Having a clear overview of the company’s projects, activities and resources helps management while decision-making. Compiling and recording the data of your company’s incomes and expenditures will help timely identify bottlenecks and support the decision to redirect resources and energy to more profitable elements.

Of the projects. Organising information also makes it easier for every employee to have access to relevant information, to have a  snapshot of all ongoing projects, so the inter-teams communication is more effective and to be on the same page with their teammates.

Better management skills
For any business, organising information is all about keeping things in proper order such that the path from inquiry to result is clear and time efficient. Information, in the business’ world, comes from various sources and takes lots of forms: employee records, news, internal meetings minutes or political context. A company’s information portfolio is the key action influencer in any matter concerning the company, so understanding the data and filtering the noise is essential to management.

Daniel Keys Moran said that “You can have data without information, but you cannot have information without data.” and his reference applies undoubtedly to the companies’ need to take rational decisions, thorough timely and reliable information procured through a logical and well structured method of information collecting, processing and disseminating. 

Instilling trust
Organising information establish a sense of trust and professionalism in the workplace. A well organised company projects an image of reliability and control. The strategies adopted by rational decision makes with the help of thoroughly disseminated information help winning the trust of employees, clients and associates effortless.

Reduced stress
A well organised information culture triggers a more relaxed working environment, as opposed to a cluttered or disorganised office where you are constantly searching for items or through countless threads of emails, attachments and files. It also allows companies to adapt to modern working models, including remote resources or work from home. 

State-of-the-art tools that enable new ways of working have generated important changes in company management. Traditionally, team members and managers would juggle multiple files, resources and tasks while struggling to get people on the same page. Nowadays, organising information within collaborative workspaces make planning and managing different projects easier and more effective, while also ensuring that all tasks are finished on time and within budget. Try XWiki and convince yourself of the advantages. 

Alina Luchian
Content Marketing Specialist @XWiki

XWiki’s special Christmas theme

“Deck the office with pixels of holly, ‘tis the quarter to be jolly” We’re feeling merry emoticon_wink

Decorations, carols in the hallways, gifts, parties, leave days... December has fully taken over offices and working spaces around the world. Whether you’re full onboard or went full Grinch when the first signs of Christmas decorations hit the supermarkets (in November!), chances are that, by now, the Christmas spirit got you.

The holiday season is upon us, and that begs the question: what more can you as an employer/manager to keep your employees happy and motivated? Just like any other Christmas enthusiasts, we thought of contributing to this movement and have taken this spirit to the next level: a special Christmas theme for your company’s XWiki. This way => XWiki Christmas free demo.

We have joined forces with the design team at the North Pole, drafted versions, then got the elves, the snowmen and the reindeers to provide feedback, did the implementation, asked for Santa’s blessing and agreed that this is the perfect picture of the season.

Since we’ve been praising it so highly, here’s a sneak peek of how the theme looks and feels like:

Gather your team around the XWiki Christmas theme and go through this year’s holidays with a smile on every face, even if at work. We challenge you to show us the best use of our special theme, whether it’s a blog post, internal newsletter or anything you might think of.

Let’s make the most of these Holidays! - XWiki’s little helpers

Alina Luchian
Content Marketing Specialist @XWiki

XWiki Christmas 2016! Jingle All the Way!

Jingle bells, Jingle bells!
Jingle all the way!

It looks like Santa is a guru in using XWiki, otherwise I can’t imagine how he could structure and organize his database so efficiently in order to come and visit all the people from the GOOD LIST

Anyway, the French and Romanian teams were happy to wait for him in their cozy offices, near the Christmas tree. And you know what? The waiting wasn’t long, which means he found on his way only well behaved XWikiers emoticon_grin.

Like the previous merry holidays, this year all the XWikiers enjoyed good time together decorating the office, remembering happy moments from the past while serving the Christmas dinner together aaaand...guess what?! Secret Santa came again with more creativity, inspired gifts and lots of fun!

We thank our dear Santa for spreading a lot of happiness within XWiki and we will be waiting for him next year promising to be better and better!

We cannot end the year without remembering also how the XWiki Christmas 2015 was like!
And if you'd like to become part of the XWiki team and celebrate together the XWiki Christmas, see what place will fit you the best and come talk with us in 2017!

Merry Christmas and a Happy New Year everyone!

The XWiki HR & Admin Team