Blog Archive

Blog posts for May 2017

What successful companies have in common

Forbes 500 companies. We’ve all wondered what it gets to be one of them. Researches show that the answer is simple, but the implementation is the tricky part. The way we see it, it goes beyond numerical attributes such as brand value, market share or power of investment.

It’s in the way you think

Let’s start with the beginning. At their core, any self-sustained business, regardless of the industry, has a competent management team, a well-structured organizational chart and a product or solution meeting the needs of an audience.

Easy so far, right?

Well, that was the answer. Understanding how these common attributes differ when comparing an average company to a successful one lays in the way they are approached in the organization. Now’s the tricky part.

So, you ask yourself, what it takes for a company to break the chain of average events and truly be a disruptive force on the market?

Here, at XWiki, we have studied how these things happen and we have concluded that all successful companies have in common the following characteristics:

  • They all communicate efficiently both internally and with their clients
  • The management team focuses on being leaders and not simply bosses
  • They share knowledge within the company both ways

They all communicate efficiently both internally and with their clients

Have you ever wondered how sometimes you are simply not informed in due time about a last-minute meeting or a report has been lost in the long thread of emails?

This is where successful companies get an advantage. They use internal collaborative platforms enabling anyone in the organization to easily get access to any information.

Think about the way global offices work. The difference between time meridians can sometimes pass the 8 hour work day so, basically, when some get to meet their friends for a few drinks, on the other side of the world, the others share stories about last night’s dinner over a cup of coffee.

Getting back to a local environment, you still need to have a global approach on ensuring transparent, up-to-date and easy to access information as your employees will be empowered to do their jobs efficiently. Eventually, your customers will get better customer service, which leads us to the way successful companies approach their audiences.

The management team focuses on being leaders and not simply bosses

An authoritarian approach over managing your employees and especially the millennials, is a sure way to reach a high employee turnover. You can change that by recruiting the right talent from the beginning.

It all starts at the interview stage. Here, at XWiki, we are looking for people who take accountability for their actions, are passionate about their area of expertise and actively take part in collaborative projects.

Image boss vs leader

Source: wittyfeed.com / arving.lakhani2

Ok, now you must be thinking. “How these guys know what to do, when there is nobody there to give orders?”. Well, we only hire people who don’t need orders to make great things happen. XWiki has a culture of empowerment which focuses on fairness, leadership and collaboration. This is why we have only leaders and not a single boss.


They share knowledge within the company both ways

Who knows better what the company is up against on a daily basis if not you employees. They know what resources, processes and steps are needed for a smooth task completions.

Use their expertise as it might impress you, but remember to share knowledge top-down too. Your employees need to be on the same page with the management to act as an entity and not as separate departments always chasing latest updates.

Conclusion

In conclusion we can say that there is no magic formula for becoming a successful company over night. Changing your mindset and allowing time for things to develop naturally is the first step to a Forbes 500 listing.

George Nikolic
Marketing Team Leader @XWiki

[Infographic] Reasons to start collaborating right now

Thinking that you can do all by yourself? Well, we think you'll be very much interested in this infographic showing how collaboration impacts success in business.

Download it to get a better view.

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DOWNLOAD THE INFOGRAPHIC

3 common issues with intranet data import and how to avoid them

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Many managers approach intranet migration with the feeling that all they need to do is move all their content onto the new system and everything will work seamlessly. Obviously, most of the time this is not the case. Not only can this approach lead to user experience problems, but it also denies you the opportunity to manage and refine your content database.

Take the time to read about the following three mistakes that most people make when migrating data to their intranet so you can avoid them in your organization.

1. Omitting a content audit beforehand

The mistake of thinking that all content on their current system is equally valuable is the most common amongst companies migrating to an intranet. This leads them to the conclusion that they should migrate all their content over onto the new system. However, as we found out during our 14 years of experience, migrating all your content is very inefficient.
A better approach is to perform a content audit to find out what content you have on your current system, and out of that what you really need.

Your content audit should answer the following questions:

  • How much content do you have?
  • How old is your content?
  • What’s the metadata of your content?
  • How valuable is your content?

We provide help with any migration project from an existing solution to XWiki, by taking over your existing data. As part of our data recovery projects, we implement the following methodology, meant to smooth the transition for you:

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 2. Forgetting to install the structure to the new intranet

Most organizations upgrade to a new intranet because they want to reap the benefits of a new or better platform. However, moving to a new platform can throw up some unexpected problems in the way your intranet works. A good structured intranet identifies important differences between the old and new platforms, so you can predict problems that might occur after migration and address them now.

This strategy should let you know which data you need to migrate, what you should archive, and what you can delete. All companies should have a content governance strategy in place anyway, but if you don’t currently have one, an intranet migration is a good opportunity to develop one.

For example, your content might end up being stored in surprising places on your new intranet, which could make it difficult for your users to access it as part of their daily activities. Use your governance and structure solutions to predict issues like this and address them before they become a problem for your users.

 3. Doing the migration by themselves

To capitalize all the information and knowledge of your business, it is important that the new solution is able to handle this transition. This is why we offer to assist you with the process. To avoid losing data and to save time, we have developed this import to be fully automated and secure.

These are the top benefits of performing a data import process with XWiki:

  • Each document becomes a webpage;
  • Documents are accessible from any web browser;
  • Edit and View interfaces on the same page (no back office);
  • Decrease or disappearance of information silos;
  • Addition of various features to collaborate around the content: comments and annotations;
  • Our technology allows you to perform massive imports of documents in your wiki, reducing the risk of losing data to almost none.

 

Want to know more? Drop us a line at sales@xwiki.com or try our solution, for free, to convince yourself. No strings attached.

Alina Luchian
Content Marketing Specialist @XWiki