Open Cloud

Category: Open Cloud (7 posts) [RSS]

Dec 06 2016

Top 5 benefits of organizing information within your company

progress.png

We all get frustrated whenever we misplace our belongings and looking for them is a time and energy consuming effort that could have been avoided simply by being more organised. What happens if they are not personal belongings, what if we would talk about your work emails, presentation files or quarterly reports? The consequences of this lack of organisation would be catastrophic not only for you, but for the entire company.

How to avoid this type of hardship? The solution might seem obvious, yet often gets overlooked: organising information.

Its advantages are various and the top 5 most relevant benefits are:

Efficiency
The greatest advantage of organising information within a company is the efficiency of the resources. An organised professional will spend less time correcting mistakes, searching for information and fixing any clutter. The time saved means more time for doing productive things and more resources for other projects, therefore more money. Apart from the positive impact on time management, organising information will make it more comfortable for employees to share any information with each other, thus working better as a team.

Tracking progress
Of the company. Progressing is the aim of every business, but how can you measure it? Having a clear overview of the company’s projects, activities and resources helps management while decision-making. Compiling and recording the data of your company’s incomes and expenditures will help timely identify bottlenecks and support the decision to redirect resources and energy to more profitable elements.

Of the projects. Organising information also makes it easier for every employee to have access to relevant information, to have a  snapshot of all ongoing projects, so the inter-teams communication is more effective and to be on the same page with their teammates.

Better management skills
For any business, organising information is all about keeping things in proper order such that the path from inquiry to result is clear and time efficient. Information, in the business’ world, comes from various sources and takes lots of forms: employee records, news, internal meetings minutes or political context. A company’s information portfolio is the key action influencer in any matter concerning the company, so understanding the data and filtering the noise is essential to management.

Daniel Keys Moran said that “You can have data without information, but you cannot have information without data.” and his reference applies undoubtedly to the companies’ need to take rational decisions, thorough timely and reliable information procured through a logical and well structured method of information collecting, processing and disseminating. 

Instilling trust
Organising information establish a sense of trust and professionalism in the workplace. A well organised company projects an image of reliability and control. The strategies adopted by rational decision makes with the help of thoroughly disseminated information help winning the trust of employees, clients and associates effortless.

Reduced stress
A well organised information culture triggers a more relaxed working environment, as opposed to a cluttered or disorganised office where you are constantly searching for items or through countless threads of emails, attachments and files. It also allows companies to adapt to modern working models, including remote resources or work from home. 

State-of-the-art tools that enable new ways of working have generated important changes in company management. Traditionally, team members and managers would juggle multiple files, resources and tasks while struggling to get people on the same page. Nowadays, organising information within collaborative workspaces make planning and managing different projects easier and more effective, while also ensuring that all tasks are finished on time and within budget. Try XWiki and convince yourself of the advantages. 

Alina Luchian
Content Marketing Specialist @XWiki

Sep 12 2016

CKEditor. From optional to default.

In February, we were announcing the availability of the CKEditor as an alternative to the basic WYSIWYG and Wiki Editor. Now we have more exciting news! After noticing how everybody loves this extension, we have decided to make it default , once with the release of the latest XWiki version, 8.2.

For those who don’t know exactly the difference between the 3 text editors available in the latest release, I will briefly explain them to you.

Wiki Editor

Let’s start with the most robust one. Wiki Editor is a text editor using elements more targeted to people who are somewhat technical and prefer full control over live preview. The current version available is 2.1 and compared to the previous releases it is better in homogenizing the links while the image syntax offers a better clarity and consistency.

Other interesting features are the ability to display icons; link files using the UNC notation and create links to relative URLs. You can learn more about this editor on XWiki.org.

syntax.png

WYSIWYG

The name of this class of editors comes from “What You See Is What You Get” and allows the user to visualise the changes made to a document in real time. Compared to Wiki Editor , WYSIWYG is easier to use as it does not require syntax knowledge and it has some similarities in terms of basic functions to Word.

On the other side, even if this class of editors offers the possibility to make simple changes, it has its limitations compared to the above mentioned one in terms of control. Compared to CKEditor, this one was developed in house based on Google Web Toolkit, while CKEditor is being used by a wide range of companies. 

wysiwyg.png

CKEditor

The CKEditor is a member of the WYSIWYG family. It is a ready-to-use HTML editor that brings together a number of functions which are specific for the word processors. This is better than the generic WYSIWYG in some key web development areas.  

It allows users to copy-paste the style of a paragraph directly from Word, it allows the creation of accessibility-compliant tables and uses advanced W3C DTD controls for a better HTML generation.

ck.png

Now that you have an overview of the difference between the 3 default editors, which one are you more inclined to use? If you are not sure enough, why not try them out with the latest version of XWiki Cloud 8.2.1. available on XWiki.com?


George Nikolic
Marketing Specialist @ XWiki

Sep 07 2012

"Enterprise users feel openness in the cloud is important"

What do users really want when it comes to building their cloud infrastructure and platform and what do they expect from vendors? The below infographic provides answers to these questions. It is based on the results of a survey that was launched in partnership with IDC during the CloudOpen 2012 event.

infographic_cloud_8.28.12.jpg

Source

May 03 2012

Real Open Source - Why Open Core and Dual License Business models can be misleading

As users or customers of Open Source software, we don't always see that there are different types of Open Source. The license is one key element of differentiation, since it gives the user different rights. I won't discuss the licensing per se in this post, but will discuss the different business models adopted by companies creating Open Source software.

It's been quite clear for any person analyzing the Open Source business, that releasing software as Open Source is a great way to gain traction and adoption, and that the more permissive your license is, the more adoption you can get. This is of course only true if your software is interesting in itself (I'll have another post on that). ...

Apr 17 2012

Why Open Source in this Cloud World?

When speaking of Enterprise Software, everybody talks about the Cloud, the Cloud, the Cloud. It's today's buzzword. The new gold rush

There are plenty of good reasons why companies can be interested in cloud offerings. Similarly there are plenty of good reasons for providers to be delivering solutions through the cloud. 

One of the questions that is frequently asked is whether the "old" way can still be successful. The same matter was brought into discussion during the e-commerce boom. At the time "bricks and mortars" where opposed to Internet's pure players. History has shown however that there was room for both types of players and that offline players benefited from additional growth by creating an online presence. New companies were developing original business models in which, since day one they were combining their online presence with physical locations. ...

Jun 30 2011

XWiki SAS announces a new pricing for XWiki Cloud

XWiki SAS announces the introduction of new pricing plans for XWiki Cloud, its newest offer.

XWiki Cloud is an XWiki SAS's "all-in-one" offer for anyone who wishes to quickly and simply deploy a wiki that responds to business needs, while enjoying total freedom (Open Cloud).

It was launched in Beta 4 months ago and since then more than 300 testers have been using it. In order to encourage collaboration and meet the varying usage needs of companies of different sizes, we have introduced a new pricing model, based on volume discounts and the number of users. 

Mar 30 2011

How To Get Started With XWiki Cloud

By now you may have already heard about our newest offer, XWiki Cloud

In short XWiki Cloud brings XWiki's most valuable features and applications, such as the XWiki office importer, advanced macros, activity stream and an outstanding skin, together in a close-knit package tailored for the enterprise use. 

The following is a presentation that will guide you through the first steps necessary to create your own wiki and start using it.