XWiki vs Confluence

More organized

Beyond the advanced set of features you can expect from an Enterprise Wiki to have, XWiki has some more that will help you better organize your information. WYSIWYG editing, rights management, file attachments, PDF exporting are just few of the ones that are, but compared to Atlassian Confluence, XWiki allows you to increase the organization of information using its structured data model. By adding structure to a wiki page you will ease the creation and editing of information. In combination with the nested pages features of XWiki, it will drastically improve the navigation and search capabilities.

Compared to Confluence which is addressing mainly technical users, XWiki allows development, support, sales HR and marketing teams of all sizes to use XWiki as Knowledge Bases; Collaborative intranets or External resource centers to increase efficiency and better serve their customers.

Affordable & Safe

XWiki is free to use and download due to its Open Source nature, while Confluence is a proprietary software which defines its pricing by the number of users. We believe Open Source is about your own choices, making it the safest path from an investment point of view. You choose where you deploy, what services you use and what features you need. XWiki can be deployed both on your server or on our cloud, but the best thing is that you can change your mind at any given time.

XWiki SAS offers services and solutions that are known to have a better price/quality ratio compared to the market’s offerings. Furthermore, market leaders such as Amazon are using XWiki and benefit from the expertise that our professional team possesses. 

Extensible

XWiki is developed thinking of extensibility, adaptability and flexibility. We believe any software should adapt to its users and not the opposite. Being an Open Source software, XWiki supports full customization, allowing developers to exactly meet the needs of any enterprise or individual. Contrary, Confluence is an as-it-is software which supports limited customization, reducing the compatibility between the need and the solution. 

Both XWiki and Confluence make us of an Extension Directory, but what differentiates XWiki is the ability to create your own apps in just a few minutes without technical knowledge. Just drag and drop. App within Minutes will take care of the rest.

Try XWiki today

Create your free cloud demo in a matter of seconds or visit this page from your computer to download XWiki for free.

Feature by Feature comparison of XWiki and Confluence

The aim of this document is to compare XWiki's Cloud offering to Confluence standard offering for professional/business purposes. We don't include additional paying plugins available on each of the offerings, which can increase the cost of the final solution.

Technology and features

FeaturesXWiki ConfluenceWhy is it important ?
TechnologyJavaJava 
Open Source
Open Source protects your investment through reversibility and extensibility.
"On-premise" version 

FREE FOR UNLIMITED TIME

Optional Support at 2000 Euros per year for 100 users

PAID

$4000 for 100 users
+ $2000 / year support

XWiki can be used for free, while XWiki SAS' support services are more affordable than Atlassian licence and support costs, which could still go up in the future.
"Cloud" version

Price : $150 /month for 100 users

Price : $300 /month for 100 users

XWiki is generally at half the price compared to Confluence for the same feature set. We are not even taking into account the additional extensions available for free in XWiki. 
Translations28 languages 15 languages 
UsagesCollaboration for teams, Business application, Knowledge base, Intranet, Extranet, Corporate website, Support etc.A wiki for teams, Knowledge base, DocumentationXWiki's extensibility will allow to go beyond the simple wiki and respond to enterprise needs, including public websites and general collaboration tools.
WYSIWYG Editor
From version 8+, XWiki uses CK Editor, the best WYSIWYG editor with advanced features.
Wiki syntax Editor
For advanced users, Wiki syntax editing is more efficient and, when creating pages for public display, it allows fine-grained control over the page.
Section editing within page 
This allows easier editing of particularity long pages.
Templates, Annotations, File Collaboration, Work spaces, Blog and Discussions, Permissions, Page and File Versioning 
We have everything Confluence has and even more.
Advanced & structured forms within pages

XWiki's unique structure feature will enhance the navigability of information, increasing the value of information for all users.

See an example of App Within Minutes on our blog.

Programming capabilitiesVERY ADVANCED
using velocity, groovy and java using thousands of available APIs
BASIC
only possible via extension using java
The programming capabilities allows XWiki to adapt to the project's needs increasing the project's success. By using scripting, this is accessible to more people including some non developers by reusing examples from others, and for developers the development speed is much higher.
App Store
 
LDAP 

for On-premise & Cloud 

LDAP connectivity is not available for Confluence Cloud

Going for the Cloud does not mean you want to give up your Enterprise Directory.
Multi-wikis

Each sub-wiki can be fully customized independently

Confluence has work spaces which are limited in functionalities and customization possibilities

You can create collaborative spaces with a set of collaborative applications enhancing productivity.
Office documents Import / Export and Office/PDF viewers
 
Applications: File Manager, Ideas, Meeting, Calendar, Doodle

Free on both XWiki Open Source and XWiki Silver Cloud

Some applications might be available as paying extensions increase the total cost of ownership

XWiki File Manager allows more advanced file organization activities beyond attaching files to the wiki pages. Meeting, Ideas, Calendar, Doodle are all collaborative applications that enhance productivity.
Customizations and ServicesA TEAM AT YOUR SERVICE
XWiki SAS has a consulting team specialized in customizations on top of XWiki. We can adapt it to your specific needs, even on the Cloud.

BY PARTNERS ONLY
Atlassian does not offer support services and the customization capabilities are limited, especially on the Cloud.


Even if you might want to start small with the software as it is or you need a fully customizable tool, our team of professionals can help you on ever step of the journey. Taking into consideration the collaborative needs are becoming more prominent in the modern-day business environment, a software allowing extensive customization on both UI and structure, becomes a productivity advantage crucial on the marketplace. Adapt the software to your processes and not the opposite.

The key difference lies in the capacity of full customization and potential developments on top of the standard XWiki. While Confluence is a proprietary software that is distributed as-it-is and provides limited hosting options, XWiki is an open development platform adaptable to any business requirement.

XWiki supports 3 different editors: CKEditor, WYSIWYG and wiki syntax which allows both advanced and basic users to extensively edit a wiki page, while Confluence has limited its customers to use only the Confluence WYSIWYG editor. It is no longer possible to edit, copy or see the wiki syntax because the content is no longer stored in the "wiki format (source)

Market positioning

XWiki is a "Knowledge Management and Collaboration specialist" and aims to answer Enterprise Information Organization and Collaboration needs.  On the other hand, Atlassian Confluence is a "Tool Specialist" with its main client base being development teams.

XWiki and Confluence have opposite business models. Confluence is a proprietary software which sets the price based on the number of users. XWiki, on the contrary, is an Open Source software that can freely be used and modified to completely adapt. XWiki XWiki SAS offers services and solutions that are known to have a better price/quality ratio compared to the market’s offerings. Furthermore, market leaders such as Amazon are using XWiki and benefit from the expertise that our professional team possesses. 

Why choose XWiki ?

Structured, adaptable and extensible

We believe software needs to adapt to its users and not the opposite. XWiki's features, extensible capabilities and data structure model allow to make this happen without too much struggle. 

An open model

XWiki is a 100% Open Source software (developed under the LGPL license), unlike Confluence which is a proprietary software.

This brings a number of benefits.

  • From the innovation point of view. At XWiki SAS, we believe that innovation is led by transparency and free competition. The Open Source concept relies on community contributors who are freely improving the product. This means that XWiki is a secure investment and has a better ROI due to the ongoing updates and improvements developed by the community.
  • Adaptable to the market needs. The Open Source software will always be transparently developed as the contributors provide ideas, report bugs, find fixes or suggest new features. This way it ensure a better understanding of the market needs as the improvements come directly from the market.
  • Never stop adapting. Thinking beyond the standard extensibility features such as plugins, structure and UI that Confluence also provides, XWiki benefits from the Open Source values which dictates that the source code will be always available for further improvements. This means the sky is the limit when it comes to customizations and extensions.
  • Change your mind at any given time. We believe Open Source is about your own choices, making it the safest path from an investment point of view. You choose where you deploy, what services you use and what features you need. XWiki can be deployed both on your server or on our cloud, but the best thing is that you can change your mind at any given time.

Try XWiki today

XWiki is an open-source collaboration software with advanced features and programming capabilities that allow you to customize your interface, structure your data and fit your tailored business needs.