Blog Archive

Blog posts for May 2019

Why choose an Open Source solution for your company

If you are the decision-maker for a startup or a large company, you count on people, employees or collaborators to create value for your customers. For that to happen, they need quick access to the right information at any given time. In our mobile-centric world, the collaborative solutions you choose will dictate the success of your business. You need a solution to organize your knowledge, communicate with various teams, and with the clients spread around the world.

Why choose a collaborative solution in lieu of traditional communication means? Information is getting lost in email threads, exposed to undesired audiences, or placed chaotically in documents that go back and forward. Your business is suffering when you and your collaborators don't have the right information or the solution required by the client. 

Ludovic Dubost, the Founder of XWiki and CEO of XWiki SAS, discussed with EFFORST on solutions for modern companies, for those decision-makers that want to scale business in a healthy way. 


Are our solutions right for you?

Are you struggling with information management and organization? XWiki has been built to help companies with knowledge organizing and sharing (with solutions as Intranet, Extranet, Digital Workplace, Knowledge Base and custom projects), ready to adapt to the specifics of your company and processes.

Do you and your online collaborators wish for an encrypted, private editing tool that provides total control in terms of the content and documents you are working on? CryptPad makes this possible with a web-based suite of editors that use encryption to provide private collaborative editing. Share text, code, presentations, polls, todo lists, kanbans and many more.

Our team is ready to offer professional services to help your company implement and tailor tools that answer to your needs. emoticon_smile

Five things successful remote teams share

5tipsforremoteteams.png

This article was first published on LinkedIn

More and more companies are starting to work in distributed teams, as they’re looking to reach a global pool of talent and service clients in multiple time zones. Working across geographical boundaries and time zones can become a competitive advantage when you’re trying to reach a global audience, but it also comes with challenges. In this piece, we explore five things successful distributed teams share.

1. Tools for the digital workplace

In a remote setting, communication is key. Relying solely on email is not efficient. With team members and clients spread across different timezones, your inbox will quickly fill up with messages, making it hard to stay eloquent, organized and productive. Your team will likely rely on different tools to get work done and for day to day interactions. Both synchronous and asynchronous communication are important.

Tools like Slack, Matrix, XWiki, GitHub, GitLab, Jira offer a convenient way to store knowledge, work on projects and keep in touch with your team.

Non-verbal cues give us context. Without them, it’s easy to misinterpret the text. So you’ll likely also be using solutions like Zoom or Hangouts for video and voice meetings.

An eSignature tool will often help you avoid the hassle of scanning or sending physical documents back and forth.

2. Trust & transparency

When hiring for a distributed team you’ll want to work with people who have a track record of getting things done. Trust is essential, when you’re not sharing the same office with your colleagues and results are not measured by the number of hours spent in the office. With trust, comes the responsibility of getting things done.

Accountability is built on trust and trust is built on transparency. In an open and transparent culture, people can communicate freely and enjoy quick access to the information they need to get their best work done.

Many teams favor an agile approach, where each team member posts what they’ve accomplished that week, what they’ll be working on next week, as well as any issues they’ve come across.

3. Processes

Good processes are important for providing structure and not reinventing the wheel. However, processes should not be rigid or set in stone, blocking innovation (aka “we’ve always done it this way”).

4. Core hours

When you’re working across multiple time zones, most work hours will not overlap. Some core hours might be useful though to easily organize meetings and resolve urgent matters.

5. Face time

Successful distributed teams regularly have all hands and team meetings, as well as one-on-one talks to align on the company and career goals. Recording meetings is often a good idea, so team members who couldn’t join the live events may be able to check them out.

Direct, personal interactions are also extremely valuable. Many companies have regular retreats where the whole team get together to better know each other, work on projects, have fun and celebrate their accomplishments. Smaller teams might also have their own trips to align and work together.

In the end, companies find their own recipes for working in distributed teams, with the best ones building unique cultures along the way.

What are some of your tips?

Silvia Macovei, Head of Cloud Business